HR and Office Assistant

About createIT

We work on large, international and mature projects, frequently operating on gigabytes of data. As such, our projects require constant tweaking and optimization. Our teams are characterized by different sizes and workflow, and we offer a lot of flexibility when it comes to the choice of solutions. We mostly work with Seniors and experts in a given field, creating optimal grounds for the exchange of experience.

About role

In this role, you will play a crucial part in both HR and office administration, ensuring a well-organized and engaging workplace. You’ll help us build a space where employees feel valued, motivated, and—most importantly—enjoy coming to work (yes, even on Mondays!). This is also a fantastic opportunity for growth, as you’ll be working closely with an experienced HR and administration professional who will support your development.

A few words about the team

At the moment, our HR & Administration team consists of... well, just the two of us! But don’t worry—this means you’ll have space to grow, take ownership, and make a real impact. We face many exciting challenges, so if you enjoy dynamic work, problem-solving, and bringing structure to chaos, you’ll fit right in. Together, we’ll build an environment where people love to work—not just because they have to, but because they want to.

Your tasks

HR Support:

• Assisting with recruitment processes, including scheduling interviews and conducting proactive candidate searches on LinkedIn

• Supporting employee lifecycle processes, including onboarding, offboarding, and internal HR documentation

• Coordinating and organizing well-being initiatives, such as sports challenges, employee engagement programs, and work anniversary celebrations

• Organizing internal knowledge-sharing events

• Helping foster a positive company culture through creative and engaging internal communication

• Acting as a point of contact for employees regarding HR-related inquiries (yes, even the weird ones)

Office Administration:

• Managing incoming and outgoing correspondence (mail, courier)

• Ensuring efficient document circulation, system entry, and archiving

• Overseeing office supply and grocery purchases—because caffeine and snacks are essential survival tools

• Maintaining office aesthetics and order (because no one likes a chaotic workspace)

• Organizing business travel arrangements

• Planning and coordinating company events and team-building activities (yes, including those that don’t involve just pizza and beer)

• Liaising with service providers (cleaning services, maintenance, building administration)

• Monitoring office maintenance needs and coordinating necessary repairs

• Managing company real estate and office space, ensuring everything is in top shape

• Overseeing company vehicles, including coordinating inspections and maintenance

• Ensuring a friendly and welcoming work atmosphere through proactive engagement and a positive attitude 

Skills:

• Willingness to work on-site in the office (Moktów - Siekierki area)

• Minimum of 3 years of experience in a similar HR and administrative role

• English proficiency at a B2 level or higher (our internal communication is in English)

• Strong computer skills, particularly MS Office

• A proactive, problem-solving, and "can-do" attitude

• Strong interpersonal and relationship-building skills

• Excellent communication and organizational skills

• Confidence in driving a car as part of work-related tasks

• A great sense of humor and the ability to adapt to an IT-heavy work environment

Perks & Benefits

• Private medical healthcare

• Sport Packages

• International Environment

• Internal Trainings

• Recommendation bonus

• Stable projects within a supportive, growing environment

• Team support and opportunities for professional development

• Stable employment based on a B2B contract

Recruitment process:

1. Interview with Iwona – Head of HR and Administration

2. Interview with Bartek – CSO / CEO; co-founder

3. Recruitment task

4. Decision